MEETING MINUTES JUNE 2, 2019
Meeting called to order at 11:08 A.M.
Roll call: Ron Hudson – Commodore, Sam Betko- Vice Commodore Jeff Freeman – Rear Commodore, David Mark – Jr. Staff Commodore, Jason Walker, Michelle Szymoniak, and Laurie Massengil. Five members also present.
Ron Hudson made a motion to approve the minutes of May 18, 2019. A second by Jeff Freeman. Motion passed unanimously.
The checking account has $575.97 and the savings account has $11,100.00
Update on website. The secretary discussed completing the website for member access. Still working on a few issues. Jason Walker to assist.
Update on 5013C tax ID number getting out of dissolution. It may not be as difficult as we thought. There is no timeline for completion. Ron Hudson to update information as he receives it.
The commodore discussed the Veterans Fishing Tournament. S.P.Y.C. must have the 5013C in place in order to be involved in tournament. An audit will be done regarding boats, captains, insurance and safety. All captains must be certified. Item tabled for further discussion.
Calendar – request for events will be on website. Calendar to be interactive. A member can request an event and Board would be notified to review and confirm date.
More volunteers needed. Event dates to be confirmed and posted on calendar. Events suggested: Bingo, chili cook off, poker night, crafts, and movie night.
Trans-Pac set for July 10, 12th, 13th. San Pedro yacht Club could host a party for a small fee. Volunteer boats could go out to watch Trans-Pac.
More sporting events need to be planned. Happy hour was discussed. Cheese and cracker tray with a volunteer bringing the food was also suggested. Pizza and street tacos or a fish fry were discussed.
June 29th will be a potluck. Volunteers: Ron Hudson, Jim Pierce, Jason Walker, Sam Betko, Michelle Szymoniak, Angie Croswhite, Chris, and Pam Ayers. Signup sheet for more participants will be posted at clubhouse.
July 6th or July 27th open mike night was discussed. A member to be asked to bring the needed equipment.
Ron and Chris volunteered at the bar Saturday night and donated their tips to the entertainment fund.
Presale dinner tickets are available to anyone interested.
June 15th Chris has volunteered to cook a fish dinner. Price to be determined. A Harbor First Responder fund raiser was discussed. Volunteers will be needed for dinner preparation and a band.
Appreciation of Officers and Members dinner is planned for July 20th. The Mcquires will be playing.
Other events planned: August 3rd – Band, October 5th Band, October 26th – October Fest with a Band.
July 4th weekend Barbeque planned.
All the events planned need member involvement. We need better participation especially when a band will be playing.
A detailed expense report for 2019 was requested showing fixed expenses and one-time expenses.
The Board discussed and asked for suggests on how to cut costs and make more money.
A Par sheet at the Bar was discussed. Frequency of sales and inventory of alcohol is needed in order to make an informed decision as to what to purchase and how much is needed.
The P.O.S. system was discussed. David Mark presented information regarding the P.O.S. system which could be purchased for as little as $15.00 a month to $65.00 a month, depending on what our needs are for the club. The company is ‘Spot On.” It will track and inventory all items at the bar. A representative will assist in programming our specific needs. Jason walker will investigate machine.
A beer tap was discussed. We also need pour spouts for some of the liquor bottles. Our glasses at the club are 13 oz., which gives members a good value for their drink.
A comment from past Commodore David Mark: As an outsider looking in, I think there is a lot of people who want the camaraderie of the YACHT Club. We need to keep things simple and consider the cost. If we overbook the bands, it becomes not special. It becomes complacent. The Commodore commented on the turnout with a band or without one. In the future, the board could vote on proposed dates for bands. A survey was also suggested to see what events the members would be interested in. It is impossible to determine what night is going to be successful. Other events need to be planned. Our website will promote events.
Bingo Night with Virginia Laffey and Theresa Hudson scheduled for Friday June 12 starting at 7:00 P.M. to 10:00 P.M.
A motion to approve Bingo event by Michelle Szymoniak. A second by Jeff Freeman. Motion approved unanimously. A plan needs to be submitted, with details of the event, cost, promotion etc.
Texas Hold Um poker night to be scheduled. Movie night on every other Thursday planned.
A motion to approve movie night by Jason Walker, second by Ron Hudson. Approved unanimously. Jeff Freeman and Jason Walker to head up this event.
Sundays are open to all members to book special events or functions.
A motion by Jason Walker: Club open for members functions on Sundays. Catering services available with no outside alcohol. Open Bar or individual buy in available. Other days available upon request.
A second by Ron Hudson. Approved unanimously.
Discussion: Process for a member to request date to be approved by the Board. Emails and website to promote member functions for Sundays or other available dates upon request. Bartender and clean up donation to be determined on a case by case basis.
All volunteer bartenders were discussed. Cutting costs and increasing revenue must be the goal of the club. We transferred $1500.00 from savings to checking since the first of the year for operating expenses. Most of the additional money spent was for purchases not maintaining the club. The weather played a big part in less participation at the club. Most Saturday nights we have made money. Volunteers are a way of saving costs. Also keeping the interest up is key.
Chris to volunteer one Saturday a month to cook. Cost of dinners and help was discussed and what can be done to cut costs.
Bartender volunteers: a select group of individuals to volunteer. A plan to be proposed at the next meeting regarding bartender volunteers and tips.
A.T.T. phone bill must be monitored for charges. Discussed changing plans.
A request from Rear Commodore Jeff Freeman to have maintenance and repairs on agenda as an item for discussion.
With no further business to discussed, the meeting was adjourned at 2:00 P.M.