Meeting minutes May 18, 2019

Meeting called to order at 3:45 P.M.

Roll Call : Ron Hudson Commodore, Sam Betko Vice Commodore, Laurie Massengil, Michelle Syzmoniak, Angie Croswhite, David Mark : Jr. Staff Commodore, Ute Fuentes Treasurer, and Pam Ayers Secretary. Five members were present also.

Meeting Minutes of May 11, 2019 approved unanimously.

Treasurer’s report:

Checking account has $411.37.  Savings account has $11,156.00. Tabs total; $989.00.

A discussion followed regarding delinquent tabs over 30 days. The Board discussed collection procedures. An email will be sent regarding delinquent tabs.

A motion was presented: All tabs over 30 days to be sent a notice.  A reminder list will be posted at the bar. Maximum amount on tabs is $100.00.

A second by Angie Croswhite.

Discussion followed regarding best means to collect.

Commodore called for the vote.

Michelle – yes; Laurie – yes; Angie – yes; Sam – yes; Ron – yes

Motion passed unanimously.

OLD BUSINESS:

Tax I.D. number: paperwork has been turned in to Franchise Tax Board. We are still in dissolution until issue is resolved. In order to be reinstated in a 501C, we must be approved by the Franchise Tax Board.  June 1^st is deadline for David Mark, previous commodore to transfer bank account to Ron Hudson, Commodore .

Calendar of Events will be activated on website as of June 1, 2019. A discussion followed regarding how to get our name out to other yacht clubs. Sam Betko: Vice Commodore discussed having post cards with reciprocal information printed and mailed to other yacht clubs.

The Commodore stated that we need more participation in the club. When we commit to a task, it needs to be completed in a timely manner.

A question from a member: can By-Laws be changed so that all board members must attend at least 3 meeting per year?

Board will discuss at a later date.

We don’t have the participation that we used to have. The enthusiasm is waning. We need to have a brochure to be presented to new CYM members with info on the yacht club and our events. We could also inform the other marinas in the area about the yacht club. It was also discussed that a free drink or dinner be included with brochure.

Emails are sent out notifying members of dinners and upcoming events.

First Saturday of the month will be set for Board Meetings. A General Meeting will be held every three months.

P.O.S. in the works.

NEW BUSINESS

Volunteers: More volunteers and participation are needed. We are looking into: pot luck dinners, nationality days, etc.  An entertainment fund has been created. Upcoming events are posted on email. We have one band a month during the summer months. Suggestions for different entertainment and the need to do more advertising was discussed. Poor attendance has been a problem during the winter months.

A discussion regarding raising some drink prices an additional $1:00. Board to discuss further.

With no further business to discuss the meeting was adjourned at 5:20 P.M.